What to send with the first request
Start with the facts that change machine selection. A long introduction cannot replace a bottle drawing, an output requirement or a clear statement of what you already own. If a detail is not decided, write ‘to be confirmed’ instead of allowing different suppliers to make different assumptions.
| Input | What to provide | If it is not ready |
|---|---|---|
| Water product | Still or carbonated; source; treatment already installed or requested | Separate the filling request from provisional treatment scope |
| Bottle and closure | PET or other material; volume; dimensions; neck and cap; photos or drawings | State whether representative samples can be supplied later |
| Output | Required good bottles per hour for each important format; hours per day | Give the daily target and ask the supplier to show its assumptions |
| Equipment boundary | Bought-in bottles or on-site blowing; filling, label, code and final pack | Ask for separately priced options, not an undefined complete line |
| Site and destination | Country; power supply; layout status; existing equipment; target date | List missing site measurements and who will confirm them |
Use one row for every bottle format
A requirement for 500 ml and 1.5 L bottles needs two format rows. Do not assume one catalog BPH figure applies to both. Include bottle dimensions, neck finish, cap, label, final pack and the output required for each row. Identify the priority format used for selection and testing.
Ask the supplier to return the proposed platform, format parts, changeover procedure and bottle-specific output against those same rows. An identical neck finish alone does not settle every handling or labeling requirement. Drawings and samples still need review.
Illustrative brief: bought-in PET bottles
Example only, not an Allot Tech project or performance offer: a buyer purchases empty 500 ml PET bottles, already has a prepared-water supply, and needs 24,000 good bottles during six scheduled production hours. The arithmetic requirement is 4,000 good bottles per scheduled hour. It is not automatically a 4,000 BPH machine selection: cleaning, stops, format changes and the agreed running-time basis still have to be resolved.
The first request can therefore focus on the rinse-fill-cap machine, bottle feed, labeling, coding and the chosen packing route. A blow molder should not be silently added; treatment should not be silently omitted if the existing water supply has not been confirmed. Ask the supplier to explain the selected machine and list every condition behind the proposed output.
Copy and adapt this supplier email
Replace the brackets before sending. Include drawing filenames and revisions where available. Share only project files you are authorized to provide; unnecessary personal or confidential records are not needed.
What should come back from the supplier?
A useful first response identifies the proposed machines and the missing facts, rather than supplying an unexplained total. Keep the RFQ revision, supplier assumptions and the returned equipment schedule together. Resolve selection-critical unknowns before treating a preliminary price as a confirmed configuration.
Allot Tech can help organize the requirement discussion and proposal comparison. Engineering, manufacture, acceptance and buyer-side work must remain assigned to the parties responsible for the agreed project scope.
Questions to close before purchase
Can I request a quotation without final bottle drawings?
Yes, for a preliminary proposal. Send available photos, dimensions, neck/cap information and target output; mark the drawings and samples as pending. Final compatibility and format parts require review of the approved project bottle and closure.
Should I specify daily production or bottles per hour?
Provide both when possible, and state the scheduled hours and bottle format. Daily output divided by scheduled hours is a planning average, not a machine rating or an allowance for every stop. Ask the supplier to identify its operating and acceptance assumptions.
Do I need a complete factory plan before making contact?
No. You can begin with the machine requirement and known site conditions. Record open layout, utility and integration details so a preliminary offer does not turn them into unconfirmed promises.
What you should leave with
- A first-contact brief
- A separate requirement for each bottle format
- An open-input list with owners
- A supplier email you can adapt
Continue the buyer decision workflow
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Water Bottling Machines: Equipment Types and Supply ScopeWater Bottling Machine Quotation: What to Include
Check a water bottling machine quotation for equipment, output basis, format parts, utilities, tests, documents and service. Use a clarification template.
Water Bottling Machine Quotation: What to IncludeWater Bottling Machine RFQ Builder & Quotation Brief
Prepare a copyable water bottling machine RFQ with bottle, cap, output, label, pack, utilities and equipment scope. Keep missing facts clear before requesting quotes.
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Share the core bottle, capacity, machine scope, site, utilities and destination information needed for a technical proposal.
Request a Water Bottling Machine Technical ProposalLast reviewed: 2026-09-17. Technical values and equipment availability are project-specific unless explicitly identified as catalog-reference information.